Job
Description
Job
Title: Substitute Secretary- District
Office
Department: District Office/Human Resources
Reports
To: Human Resources Director
FLSA
Status:
Non Exempt (On Call)
Salary Schedule: SC-05
Prepared
By: Human Resources Dept
Prepared
Date: June 23, 2009
Approved
By: Human Resources Director
Approved
Date: June 23, 2009
SUMMARY
Performs secretarial duties in the front office
of the District Office by performing the duties listed below.
ESSENTIAL
DUTIES AND RESPONSIBILITIES may include the following. Other duties
may be assigned.
Answers
incoming calls to provide information, take message, or transfer calls.
Greets
visitors and refers to appropriate area or person.
Talks
to students and parents encountering problems and resolves or directs problems
to appropriate department.
Maintains
general application files; assist with keying of applications for current job
postings when needed.
Updates
and discards expired general applications.
Provides assistance to HR Classified Secretary with
Teacher’s Aide Interview Process throughout school year.
Provides assistance to District Office Personnel
when needed.
Distributes incoming faxes on main fax machine.
Maintains schedule of Boardroom, Conference room,
Executive Boardroom, and 1st floor testing room.
Checks out keys to
Checks
out District Office cars and turns in receipts to Transportation on 15 of each
month.
Provides back up coverage to Mailroom Clerk when
needed.
SUPERVISORY
RESPONSIBILITIES
This
job has no supervisory responsibilities.
QUALIFICATIONS
To perform this job
successfully, an individual must be able to perform each essential duty
satisfactorily. The requirements listed below are representative of the
knowledge, skill, and/or ability required. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential
functions.
EDUCATION
and/or EXPERIENCE
Associate's
degree (A. A.) or equivalent from two-year college or
technical school; or six months to one year related experience and/or training;
or equivalent combination of education and experience.
LANGUAGE
SKILLS
Ability
to read and interpret documents such as safety rules, operating and maintenance
instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak
effectively before groups of customers or employees of organization.
MATHEMATICAL
SKILLS
Ability
to add, subtract, multiply, and divide in all units of
measure, using whole numbers, common fractions, and decimals. Ability to compute rate,
ratio, and percent and to draw and interpret bar graphs.
REASONING
ABILITY
Ability to solve practical problems and deal
with a variety of concrete variables in situations where only limited
standardization exists. Ability to interpret a variety of instructions furnished in
written, oral, diagram, or schedule form.
CERTIFICATES,
LICENSES, REGISTRATIONS None
PHYSICAL
DEMANDS The physical demands described here are
representative of those that must be met by an employee to successfully perform
the essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
While
performing the duties of this job, the employee is regularly required to use
hands to finger, handle, or feel; reach with hands and arms; and talk or
hear. The employee frequently is
required to stand, walk, and sit. The
employee is occasionally required to stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move
up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this
job include close vision, distance vision, and color vision.
WORK
ENVIRONMENT The work environment characteristics
described here are representative of those an employee encounters while
performing the essential functions of this job. Reasonable accommodations may
be made to enable individuals with disabilities to perform the essential
functions.
The
noise level in the work environment is usually quiet.