Job
Description
Job Title: Medicaid Secretary
Department: Special Education
Reports To: Special Education Director
FLSA Status: Non Exempt
Salary Schedule: SC-08 (potential for SC-09)
Prepared By: Special Education Department
Prepared Date: October 28, 2010
Approved By: Human Resources Director
Approved Date: November 1, 2010
SUMMARY
Performs
secretarial duties directly related to Medicaid billing process for the
Department of Special Education. Works directly with Post High Lead Teacher on
Special Assignment and maintains contact with District Conesite Coordinators,
Special Education Associate Director and Special Education Director. Detailed data entry and Medicaid program
administration is a primary focus of this job.
ESSENTIAL
DUTIES AND RESPONSIBILITIES may include the following. Other duties may be
assigned.
Prepares Medicaid information by collecting attendance of eligible
students needed for Medicaid billing purposes.
Oversees/trains
for Medicaid Time Studies as required by Medicaid and collects data from
Special Education staff.
Compiles Medicaid paperwork, reports and billings.
Tracks
invoices and payments from Medicaid and communicates with Business Department
about payment.
Under
the direction of the Severe specialist - Sets-up,
sends mailings, staffs and helps facilitate the district special education ESY
summer school program.
Assists in Time Card closing and office ordering.
Audits attendance and billing batches for Medicaid billing.
Familiar
with Medicaid terminology and processes related to school district.
Creates
and maintains student files, records, and reports according to school, state
and federal regulations.
Keeps up to date with current Medicaid requirements.
Answers
incoming calls to provide information, take messages, or transfer calls.
Greets
visitors and refers them to appropriate support staff.
Routes incoming and outgoing mail and correspondence.
Coordinates
and arranges meetings, prepares agendas, reserves and prepares facilities, and
records and transcribes minutes of meetings
Processes Mileage & other claims for staff. Assists in Purchase Order
submittals. Tracks staff
schedules and absences.
Schedules Hearing testing. Maintains petty cash. Audits bank statements and makes
deposits.
Performs all secretarial duties such as composing correspondence,
memorandum, faxes and other printed materials; maintaining office filing
system. Must have proficient typing, 10-key calculator, and computer
skills.
Keeps
inventory of Post High building and oversees the office machines. Has basic knowledge of office machines and
copiers.
SUPERVISORY RESPONSIBILITIES
Supervises part time Medicaid secretary and Time Study participants.
QUALIFICATIONS To perform this job successfully, an individual must
be able to perform each essential duty satisfactorily. The requirements listed
below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities
to perform the essential functions.
Must be detailed oriented and accurate with assessing reports.
Must
be self-motivated and able to follow through on varying assignments and possess
good human relation skills to work with administrators, teachers and parents in
an effective, pleasant manner.
EDUCATION and/or EXPERIENCE
Associate's
degree (A. A.) or equivalent from two-year college or
technical school; or six months to one year related experience and/or training;
or equivalent combination of education and experience.
CERTIFICATES, LICENSES,
REGISTRATIONS
None
COMPUTER SKILLS
Proficient
with computer applications for word processing, preparing spreadsheets, and entering
data using specialized Medicaid software; must become familiar with student
information systems to perform related tasks.
LANGUAGE SKILLS
Ability
to read and interpret documents such as safety rules, operating and maintenance
instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak
effectively before groups of customers or employees of organization.
MATHEMATICAL SKILLS
Ability
to add, subtract, multiply, and divide in all units of
measure, using whole numbers, common fractions, and decimals. Ability to compute rate,
ratio, and percent and to draw and interpret bar graphs.
REASONING ABILITY
Ability to solve practical problems and deal with a variety of concrete
variables in situations where only limited standardization exists. Ability to interpret a
variety of instructions furnished in written, oral, diagram, or schedule form.
PHYSICAL DEMANDS
The
physical demands described here are representative of those that must be met by
an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities
to perform the essential functions.
While
performing the duties of this job, the employee is regularly required to use
hands to finger, handle, or feel; reach with hands and arms; and talk or
hear. The employee frequently is
required to stand, walk, and sit. The
employee is occasionally required to stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move
up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this
job include close vision, distance vision, and color vision.
WORK ENVIRONMENT The work environment
characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform
the essential functions.
The
noise level in the work environment is usually quiet.