Job Description
Job Title: Secretary,
Executive Director of Secondary Education (249)
Department: District
Office
Reports To: Executive
Director of Secondary Education
Salary Schedule: SC-09
FLSA Status: Non-exempt
Prepared By: Executive
Director of Secondary Education
Prepared Date: November 5,
2007
Approved By: Human
Resources Director
Approved Date: November 9,
2007
SUMMARY
Performs administrative
secretarial duties for the Executive Director of Secondary Education in the
District Office by performing the following duties
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following: (Other duties may be assigned as necessary).
Answers and screens Executive
Director’s telephone calls and correspondence and responds independently when
possible. Specifically must maintain a
professional manner regarding public relations and sensitive issues.
Greets
scheduled visitors.
Assists
Executive Director to maintain reports and other material essential to the
programs.
Collects and maintains
applicable records; communicates with parents and administrators.
Provides support for
administrative investigations, hearings and grievances.
Assists
with matters regarding Community Education, St. George Leisure Services and Dixie
State College.
Assists
with matters regarding school planning, construction, boundaries, and Driver
Education programs.
Maintains
database and spreadsheets files regarding school resource officers.
Processes and maintains file
systems, spreadsheets, correspondence and other records regarding student
attendance, truancy, discipline, expulsion and Safe Schools programs.
Provides support to the
Executive Director regarding District high school activities, Athletic
Directors, Utah High School Activities programs and assists with issues
regarding Title IX.
Acts as custodian of
documents and records and provides research and official documentation when
needed. Organizes and maintains file
system, and files correspondence and other records.
Makes
copies of correspondence or other printed materials.
Prepares
outgoing mail and correspondence, including e-mail and faxes.
Reads and routes incoming
mail. Locates and attaches appropriate
file to correspondence to be answered.
Assists Executive Director
with monitoring expenditures and maintains information needed for budget
purposes and orders essential materials for applicable programs.
Assists
Executive Director with applicable school, community, State level and other
activities.
Obtains
information by calling other schools, professional agencies, and parents.
Maintains
applicable calendars.
SUPERVISORY
RESPONSIBILITIES
This position has no
supervisory responsibilities.
QUALIFICATIONS
To perform this job
successfully, an individual must be able to perform each essential duty
satisfactorily. The requirements listed
below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
EDUCATION and/or
EXPERIENCE
Associates Degree (A.A.) or
equivalent from two-year college or technical school;
or six months to one year related experience and/or training; or equivalent
combination of education and experience.
LANGUAGE SKILLS
The ability to read and
interpret documents such as safety rules, operating and maintenance
instructions, and procedure manuals, write routine reports and correspondence
and speak effectively before groups of customers or employees of organization.
MATHEMATICAL SKILLS
The ability to add, subtract,
multiply, and divide in all units of measure, using whole numbers, common
fractions, and decimals. The ability to compute rate, ratio and percents, and to draw and
interpret bar graphs.
REASONING ABILITY
The ability
to solve practical problems and deal with a variety of concrete variables in
situations where only limited standardization exists. Ability to
interpret a variety of instructions furnished in written, oral, diagram, or
schedule form.
PHYSICAL DEMANDS
The physical demands
described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
While performing the duties
of this job, the employee is regularly required to sit; use hands; talk and
hear. The employee is occasionally
required to stand, walk, and reach with hands and arms. The employee must regularly lift and/or move
up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally
lift and/or move up to 50 pounds.
Specific vision abilities required by this job include close vision,
distance vision, color vision, and ability to adjust focus.
WORK ENVIRONMENT
The work environment
characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the necessary functions.
The noise level in the work
environment is usually moderate.