Job Description
Job Title: Registrar- Adult Education
Department: Adult Education Program
Reports to: Director of Alternative Education
FLSA Status: Non Exempt
Salary Schedule: SC lane 08
Prepared By: Adult Education Coordinator II
Prepared Date: 11/11/07 (revised 6/12/13, 6/2/14)
Approved By: Human Resources Director
Approved Date: 11/12/07 (revised 6/13/13, 6/2/14)
SUMMARY
Performs registrar duties in the Adult Education program by performing the duties listed below. Work schedule may be days and evenings.
ESSENTIAL DUTIES AND RESPONSIBILITIES may include the following. Other duties may be assigned. Regular attendance and timeliness is an essential job function to perform the essential duties and responsibilities of the position.
Maintains and schedules program calendar of events.
Designs and organizes student record filing systems; acts as custodian of records.
Provides for student services such as, but not limited to, student registration, parking permits, transcripts, graduation activities.
Collects and maintains student attendance records and reports, confers with teachers and administrator about attendance and credit issues.
Understands and computes transcripts, class credits, and standardized test scores according to district, state, and federal policies and regulations.
Compiles and files student grade reports, and other school records.
Assists students with class registration and information requests (grades, transcripts, diplomas, etc.)
Manages student registration and admission processes including receiving, coding and data entry of applications, transcripts, and high school and GED information.
Processes correspondence with students and other agencies pertaining to all aspects of the program.
Acts as contact person for all operations and concerns dealing with student academic records. Responds to requests from outside agencies in accordance with FERPA, including enrollment verification, legal requests, military requests and others as approved by the program coordinator.
Utilizes knowledge of state and federal regulations in preparing reports and maintaining records. Maintains records and reports program statistical information in accordance with applicable state and federal laws.
Serves as program administrator of state database, collects and enters current student data, corresponds with state webmaster, trains staff on database requirements.
Assists teachers and program coordinator in testing and assessment processes. Maintains and updates student testing information, materials, and scores.
SUPERVISORY
RESPONSIBILITIES
This position has no supervisory responsibilities.
QUALIFICATIONS To perform this job successfully, an
individual must be able to perform each essential duty satisfactorily. The
requirements listed below are representative of the knowledge, skill, and/or
ability required. Reasonable accommodations may be made to enable individuals
with disabilities to perform the essential functions. Must demonstrate an
acceptable level of maturity, good judgment, and emotional stability.
Proficient in all aspects of computer technology. Experience with student information systems and financial tracking systems preferred.
EDUCATION and/or
EXPERIENCE
Associate’s degree (A.A.) or equivalent from two-year college or technical school and/or having two years related experience; or equivalent combination of education and experience, having successfully passed the paraprofessional assessment.
CERTIFICATES,
LICENSES, REGISTRATIONS
Must be able to receive security clearance and training for Utah Prisons and Institutions.
LANGUAGE SKILLS
Ability to read and interpret documents, instructions, and manuals. Ability to speak effectively before various groups.
MATHEMATICAL AND
TECHNICAL SKILLS
Ability to solve mathematical problems, to compute rate, ratio, and percent and to draw and interpret bar graphs. Ability to perform all functions in computer technology. Proficient with spreadsheets, databases and word processing.
REASONING ABILITY
Ability to solve practical problems and deal with a variety of variables. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is required to use hands, to finger, handle of feel, reach with hands and arms, and talk or hear. The employee is frequently required to stand, walk, and sit. The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision and color vision.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.